hi welcome to Ingrid comm I'm Adam
in today's video I wanted to talk to you
about some business English but more
specifically we're going to talk about
meetings business meetings and what goes
on there and some of the vocabulary you
will need to know if you have to go to
some of these meetings okay we have a
bunch of words here I'm going to go
through each one make sure you
understand what it is so every meeting
has to have an agenda I'll stand on this
side a little bit every meeting has to
have an agenda what is an agenda an
agenda is basically the plan or the list
of topics that need to be covered in
this meeting right so by the end of the
meeting you have to cover these points
and then the meeting can break up or
whatever okay so that's the plan we also
use this for other situations like
somebody has an agenda means somebody
has a goal thereafter in a business
meeting the plan the goal is to finish
these lists the list of priorities at a
meeting someone will be designated to
take notes okay so you designate means
you choose someone or you assign someone
a specific task okay so every every
meeting if somebody else takes a turn or
sometimes some big companies have one
person whose job is to take those notes
now those notes are called minutes like
the same minute like you think about in
terms of time minutes are the notes or
the summary of a meeting okay at the end
of the meeting the person who was
designated to take the notes will go
back to his or her desk and type up a
list or of the main highlights of the
meeting and whatever goals were achieved
whatever items need to be discussed next
meeting etc so notes now somebody might
put forward a motion okay put forward a
motion a motion is basically the same
idea as a proposal somebody says okay I
think we need to do this let's vote on
it so anything that needs to be voted on
is called a motion okay their idea their
plan their suggestion
etc after somebody puts forward the
motion everybody else in the meeting
room will have deliberations okay they
will deliberate on this motion basically
they will discuss it everybody will say
what they think what they like what they
don't like there'll be a general
discussion about the motion and that's
called deliberations sometimes these
deliberations involve a conference call
a conference call is basically a call
with people outside the meeting room it
could be a Skype some sort of video
program it could be just a telephone
call but it's a speaker and everybody in
the room can hear and be heard and the
person on the other end can be can hear
and be heard as well so it's a
conference call then everybody will
brainstorm to come up with new ideas so
brainstorming is basically thinking but
thinking hard about a specific topic and
trying to come up with different ideas
for that topic how to do something etc
hopefully everybody in the room will
collaborate people from different
departments might come into a meeting to
talk about a project or a product or
whatever or campaign everybody has to
collaborate everybody has to work
together
that's what collaborate means a good
company will have people who like to
collaborate they will like to work as a
team some companies it's a bit more
difficult then after the deliberations
after the brainstorming after all their
talk it's time to vote okay so everybody
will cast a ballot we also talked about
this when we talk about politics after
the campaign for a political position
the public goes to cast a ballot they go
to the ballot box to vote so cast a
ballot vote now there are different ways
to do it there's a secret ballot okay if
you have a secret ballot then everybody
writes their answer their choice on a
piece of paper puts it into a box and
then somebody collects them yes/no
whatever there's an open ballot that
everybody knows what everybody else is
voting this is called a show of hands so
show of hands who's for the project
who's against okay and then more hands
this side this side wins more hands this
side this side words show of hands in a
classroom a teacher might use this okay
does everybody understand show of hands
if you understand put up your hand good
sometimes you'll hear the eyes have it
another way to vote is uh all in favor
say aye aye all against a nay nay more
people have say yes the eyes not these
eyes the eyes this means yes the eyes
have it means the yes side wins okay
now hopefully you will reach a consensus
or you will reach a unanimous excuse me
decision consensus and unanimous they're
very similar words consensus means all
or at least almost all so if most of the
people choose one side then you have a
consensus then that's a good decision
everybody's on board if it's unanimous
means everybody agrees or everybody
disagrees
so unanimous means everybody all the
people who are voting made the same
choice okay now sometimes if you can't
make a meeting okay you're in out of
town on a business or you're sick that
day but you want somebody to cast your
ballot to vote for you you can send a
proxy a proxy basically means a
substitute somebody who will go in your
place to vote in your name okay
we also think if you read the news you
sometimes see like proxy war a proxy war
when you have two very big countries if
for example Russia and the United States
decided to have the war that would be a
lot of destruction because they're both
very big countries with very big
militaries so if they want to fight but
they don't want to fight directly they
will fight through smaller countries
they will find a small country in a
small country and they will send these
two countries to war as a proxy for
themselves right in the business
beginning it's not so bad but it's still
the same idea it's a substitute okay so
then the meeting is all good you have
your ballot you have your choice
everybody's in agreement
it's a consensus etc it's time to wrap
up when you're wrapping up basically
you're bringing the meeting to a close
you finish all the last details any
questions any questions no everybody's
good okay let's wrap it up everybody
sign where they need to the sign see you
next week next meeting and then you
adjourn adjourn means you basically end
the meeting or sometimes you suspend the
meeting
okay this meeting is adjourned means
it's finished we're gonna adjourn this
meeting until next week so it means
we're gonna take a break we're gonna
come back and finish next time okay
ah journey the D is silent you don't
actually pronounce it so there you go
you're ready to go to a business meeting
in English and be able to handle all
these different words if you have any
questions about them please go to Inc
vidcom you can ask me in the forum you
can take the quiz make sure you
understand all these words of course
subscribe to my channel if you like this
lesson and I'll see you again very soon
bye bye